Application File Schedules

Below are lists of very general tasks which need to be accomplished and the number of days in which that task should occur.

60 day files

Day #	Action
1	Receive application and organize in colored folder and label the folder (See document labeled “New Application Scanning and Organization”.)
2	Do at least the following within 1 business day: Provider form: Fill in all required fields Cred/Verification form: Fill in the following fields: Type, Status, Received, File Assigned To, Service Type, File Deadline. Scan and attach the application and hospital specific documents. Send email to hospital contact(s) to let them know that the file has been received.
5	Process on-line verifications, NPDB(s), do worksheet and send out letters.
15	Make follow-up attempts to collect letters.
30	Make last follow-up attempt to collect letters and notify applicant/contact that 3rd attempt has been made.
60	Close file by 60th calendar day: Double-check work, mark complete, email hospital, bill file and place file in cabinet.

30 day files

Day #	Action
1	Receive application and organize in colored folder and label the folder (See document labeled “New Application Scanning and Organization”.)
2	Do at least the following within 1 business day: Provider form: Fill in all required fields Cred/Verification form: Fill in the following fields: Type, Status, Received, File Assigned To, Service Type, File Deadline. Scan and attach the application and hospital specific documents. Send email to hospital contact(s) to let them know that the file has been received.
5	Process on-line verifications, NPDB(s), do worksheet and send out letters.
15	Make follow-up attempts to collect letters.
20	Make last follow-up attempt to collect letters and notify applicant/contact that 3rd attempt has been made.
30	Close file by 30th calendar day: Double-check work, mark complete, email hospital, bill file and place file in cabinet.

5 day files

Day #	Action
1	Receive application and organize in colored folder and label the folder (See document labeled “New Application Scanning and Organization”.)
2	Do at least the following within 1 business day: Provider form: Fill in all required fields Cred/Verification form: Fill in the following fields: Type, Status, Received, File Assigned To, Service Type, File Deadline. Scan and attach the application and hospital specific documents. Send email to hospital contact(s) to let them know that the file has been received.
5	Process on-line verifications, NPDB(s) and do worksheet. Mark complete, email Hospital, bill file, place file in cabinet. Important: Hospitals are responsible for sending letters but you will save/print them to .pdf and attach them to the email that you will send to the hospital.